All-Inclusive Event Planning

For an all-inclusive design, planning, and coordination experience, packages begin at $4,199. This option is more appropriate for larger-scale, more elaborate events, requiring an extensive amount of planning time and/or an event with a sizeable amount of invited guests. Typically, the planner will spend approximately 50 hours planning an event for clients who choose this package. (* For a less time intensive-planning event, packages begin at $2,599. Typically, the planner will spend approximately 35 hours planning an event for clients who choose this package.) Additional planning hours are billed at a discounted rate of $75/hour.

Coordinating with the client and other contacts on all aspects of the event
Helping the client write/rehearse toasts, and/or other special speeches
Venue selection for festivities
Selecting a unique theme or style
Overall décor including florals and lighting, floor plan and layout
Caterer; Food, beverage, cake and dessert selection; Tastings
DJ, band or other entertainment; Music selection; Helping pick special songs
Working with choreographer and arranging for rehearsal of the choreographed dances, if applicable
Photographer; Videographer; Creating photomontage or introductory video
Transportation and lodging
Guest list management; Seating chart assistance
Save-the-dates, invitations, place cards, event website, menus, table numbers, event programs, party favors, information sheets, hotel welcome bags
Addressing and mailing save-the-dates, invitations, and event thank you’s
Choosing attire and assistance with fittings (if applicable)
Coordinating all spa, hair, makeup appointments (if applicable)
Guest activity research and coordination
Childcare services coordination (if desired)
Creating and managing event timeline
Contract negotiation with all vendors
Confirmation with all vendors two weeks and one week before the event
On-site event day coordination with your planner and an additional assistant, if desired (set-up and wrap-up of ceremonies and reception)
Budget management and coordination of final payments to vendors

For fundraisers (with the $4,199 package), we also include:
Investigate need for any special permits, licenses, insurance, etc.
Ascertain sponsors and donors and confirm their contributions for fundraisers
Work with a specialized marketing team to create a marketing campaign for fundraisers
Develop a plan for the sale of tickets or collection of donations for fundraisers
Manage event volunteers or staff, providing specific roles for them
Additional assistant(s), if desired *
Create and manage event website *
Creating photomontage or introductory video *

(Please note that the quoted price does not reflect the cost of services from other vendors you choose (e.g., venue, decor, catering, music, etc.).)